To support the CM activities, your company will make available a tool that can be called generically Version Control System (VCS).
Examples of such systems are Git, CVS and SVN (Wikipedia article here and comparison here).
Your QMS could have a Version Control System GBK (INTERNAL) to speed you up.
This guidebook also could be indicating common standard repository structures (per project type) so that when you move from project to project you'll know right away that you'll find meeting minutes in the same (relative) path, e.g. "quality-management\meeting-minutes", code under the "implementation" folder, requirements documentation under the "requirements" folder, and so on.
Folder structures could be different per project type, i.e. software development projects could have a different template used for initial folder strucutre creation than other of another project type (e.g. Services, R&D, etc.)
PS. BTW, are you a git (in VCS terms)? If so, do not complain to me, complain to Linus, Maybe because "He's such a stupid get" - John Lennon (quote from the "I'm so tired" Beatles song).
